Tri-States Archaeological Society Constitution and Bylaws
Revised November 17, 2001
Article I: TITLE AND PURPOSE
Section 1: This organization shall be known as Tri-States Archaeological Society (TSAS).
Section 2: The purpose of this organization is to be an educational, non-profit club as defined in Section 501(c)(3) of the Internal Revenue Code, and is organized exclusively for the purpose described in said section, including to further the knowledge of prehistoric Native American artifacts; to provide an organization for mutual help and cooperation for collectors of prehistoric Native American artifacts in the Deep South of the United States and elsewhere; to acquire and disseminate accurate information in this area; and to promote popular interest in the science of archaeology, especially that of Native Americans. Activities of the club shall be limited to those which further the purposes described in Section 501(c)(3), or are not otherwise in conflict with said section. Upon dissolution of the club for any cause, all assets after payment of liabilities shall be distributed by the Board of Directors to any other organizations which meet the requirements of Section 501(c)(3).
Section 3: The motto of TSAS shall be – “Preservation Through Knowledge”.
Article II: MEMBERSHIP
Section 1: The membership of this club shall consist of the following classes:
a. Dues-paying with voting privileges: Life Members, Regular Members, Junior Members, and Family Membership Members.
b. Dues-paying without voting privileges: Organizational Members.
c. Non-dues-paying with voting privileges: Honorary Life Members.
d. Non-dues-paying without voting privileges: Honorary Members.
Section 2: Dues rates for each class of dues-paying members will be determined by the Board at its annual meeting.
Section 3: Any person may apply for membership to TSAS. Members will be classed as Junior Members until they reach their 18th birthday, after which they will be converted to Regular Membership.
Section 4: Each paid member within a family membership will be entitled to all club privileges and all club services; however, the family will receive just one copy of the club publication.
Section 5: Organizational members will receive one copy of the club publication and may avail themselves of club services by designating an elected official of that organization to be the sole contact point between that organization and TSAS.
Section 6: Honorary Members and Honorary Life Members shall be chosen by a majority vote of the Elective Officers. Honorary Life Memberships are permanent life memberships. Honorary members shall be members for a period of one year. A review of each Honorary Member shall be made each year at the annual Board meeting and passed upon by the Elective Officers either to have said Honorary Membership continue in that status, or simply not be renewed. Membership cards for Honorary Members will be issued with indicated cut-off date as is done with Regular Memberships. The Board may appoint no more than two Honorary Life Memberships per year.
Section 7: Any member, except Honorary Members and organizational members, shall have any and all rights of membership. Honorary Members shall have all membership rights, except for voting privileges.
Article III: GOVERNMENT
Section 1: The Elective Officers of the club shall consist of PRESIDENT, VICE PRESIDENT, SECRETARY/TREASURER, and the BOARD OF DIRECTORS. All Officers of the club shall have attained age 18 when elected to their respective offices. Each elected Officer shall serve a two-year term upon his/her election by the membership.
Section 2: The Board of Directors shall consist of four members whose duties shall be as described in the Bylaws.
Section 3: Elections will be held in odd numbered years and scheduled such that the newly elected officers will take over their duties on January 1st of the following year. Members running for Board seats need not declare the Board seat for which they are running. Elections and assignments to Board seats will be conducted according to the Bylaws.
Section 4: If a vacancy occurs within the Board of Directors because of death, dismissal, or resignation, a special election will be held to fill the vacancy for the remainder of the vacated term unless the period of vacancy starts after January 1 of an odd-numbered year. In this event, the President may appoint any member to fill the vacated Board seat for the remainder of the term of office, subject to the approval of the remaining members of the Board of Directors. However, at no time will more than two Board members be serving under such appointments; special elections will be held to fill any Board seats vacated after two such appointments have been made and approved.
Section 5: Incumbent Board members will be automatic nominees for their positions unless that Board member chooses not to seek re-election.
Section 6: The Vice President shall act as President in the President’s absence, and shall become President upon the death, dismissal, or resignation of the President. The line of succession thereafter shall be the Secretary/Treasurer. Vacated offices shall be filled by appointment by the President, for the remainder of the term, subject to the majority vote of the Elective Officers.